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Solutions · Scenic

Builds, materials and drawings on one sheet the shop can also read.

The scenic department's sheets are builds, plots, materials and notes. The build schedule turns them into dated rows with an owner and a status, so a deck that is not ready is visible before the department that needs it turns up.

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Who this is

Carpenter, charge hand, build lead or automation. Half your work happened in the shop weeks ago and the other half happens on a loading dock at six in the morning, and the two halves have to agree about what was actually built. Your dependencies are everyone else's start times.

  • Your build is the thing other departments are waiting on
  • Your materials list is a shop document and a site document at once
  • A blocked item costs the whole load-in, not just your department
What you open first

Build Schedule

Build Ops

Every build item with a date, a time, an owner and a department, grouped by priority. Done, in-progress and blocked are states on a row — and the header carries the count, the percentage and the estimated time remaining rather than a vibe.

More on Show Ops
Build Schedule: twelve build items with dates, owners and departments, three done, two in progress and one blocked
Build Ops · Build Schedule
How your week runs

Half your work happened in a shop weeks ago, so the Build Schedule is the screen that makes the two halves agree: dated rows, an owner on each, and a status other departments are reading because they are waiting on you. Your Departments card carries builds, materials and notes as one document the shop and the site both work from, rather than a drawing and a photograph of a drawing. The Gear List is decks, risers and barricade with a case and a truck against each — you go on first and come off first, and the truck a piece rode in on decides that. Edit Mode matters on the shows where a set move happens between two segments and somebody has to be told it is coming. The crew phone is the rest: call times, meals, and the order of the day.

The screens you live in

What you open, and what it answers.

01

Departments — Scenic

Show Ops

Builds, plots, materials and notes as your department's tabs, with the sheet count on the front of the card. Edits sync with Advance → Production, so the shop and the site read one document.

More on Show Ops
Show Ops Departments: Audio, Video, LX/Lighting, Scenic, Staging, Network, Power and Rigging cards, each with sheet counts, gear items, crew checked in and open tasks
Show Ops · Departments
02

Show Ops — Edit Mode

Scenic carpentry is a department you can tag onto a cue — which matters on a show where a set move happens between two segments and somebody has to be told it is coming.

More on Show Ops
Show Ops Edit Mode: blocks across the top, numbered segments with times, types, talent and the departments tagged on each cue
Show Ops · Edit Mode
03

Decks and risers, by case and by truck

Build Ops

Decks, risers, barricade and the rest as event lines, each with a CASE column, a TRUCK column and a pulled count — so the difference between 'we own it' and 'it is on the truck' is a column rather than an assumption. Scenic goes on first and comes off first, and which truck a piece is on is the fact that decides that.

04

The crew phone

Crew portal

Call times, meals and the load-in order for the people doing the building, with hotels on the same screen.

More on Crew Ops
Crew portal on a phone: the load-in day sheet with rigging call, trucks at dock, crew lunch and focus, plus the two hotels
Crew portal · Schedules
What you never touch

The boundary, before you find it yourself

Worth knowing now rather than at 16:00 on a load-in day.

  • Automation control

    An automation tech is a seat on the call sheet here. Nothing in this product drives a winch, a track or a turntable.

  • CAD

    Drawings are files attached to the event. There is no drafting tool in the department sheets and no DWG round-trip.

  • The shop's pull sheet and the racks

    Pulling, pairing, scanning and put-away are the shop's screens. What you need off that world is which case and which truck, and that is a column on the event's own gear list.

  • The money

    What the build cost lands on the event record. It is not your screen and it never asks you for a number.

  • The call

    A tagged cue tells you a move is coming. It does not make it happen.

A day on the job

Load-in, show, load-out.

  1. In the shopMaterials and build notes onto the scenic sheet where the site copy reads from.Show Ops · Departments
  2. Leaving the shopYour pieces get cased and assigned to a truck; both show up as columns on your list.Build Ops · Gear List
  3. Load-in, 06:00Dock and stage the rack path is your first row; it goes done when the path is clear.Build Ops · Build Schedule
  4. BuildDeck and risers up. The rows behind you unblock the departments waiting on them.Build Ops · Build Schedule
  5. Pre-showCheck in, read the day sheet, know when the set move is.Crew portal
  6. LiveScenic-tagged cues on the phone, so a move is not a surprise.Crew portal · Live
  7. StrikeCome off in the order you went on — the truck a piece rode in on is on its row.Build Ops · Gear List
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